Objectives
Key tasks
Book invoices
100 invoices in error to be treated through BLP tool per day
Check invoice status
Follow-up invoices blocked for price or quantity discrepancies at purchasing, procurement or at the requester.
Process invoices payment
Create and execute weekly proposal for suppliers and employees (T&E and advance payment to technicians)
Manage finance vendor master data
Apply group process in case of bank details modification, invoicing party, payment terms, payment methods, VAT number, correspondence,…
Raise partners awareness
Communicate to procurement, purchasing, requesters and travelers on P2P rules, group policy and good practices:
- to get invoices that match with the purchase order,
- for them to use the tool BLP and Yokoy properly
Respond internal and external requests received in the shared mail box
Treat suppliers reminders (control the reason the invoice has not been paid on time, reminder the person in charge of the invoice, inform the supplier of the issue)
Treat the account statement (perform account reconciliation)
Answer other internal and external questions
Book T&E expenses
Control 100 business T&E expenses weekly having a warning (amount entered manually, expenses without attachment,..) in Yokoy
Export the T&E expenses from Yokoy to SAP, control the export.
Deactivate the vendor account when an employee is leaving.
Manage credit cards
Request credit card to UBS for new frequent travelers
Control the account and deactivate the card when an employee is leaving
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